NOTICE

CITY OF JEFFERSON, TEXAS

REGULAR CITY COUNCIL MEETING

TRANSPORTATION CENTER

305 E. AUSTIN STREET

TUESDAY, APRIL 15, 2025 @ 5:30 P.M.

 

Notice is hereby given that a meeting of the Jefferson City Council will be held on Tuesday, April 15, 2025 at 5:30 PM at the Transportation Center at 305 E. Austin Street, Jefferson, Texas, at which time the subjects to be considered or upon which any formal action may be taken are as listed below.  Items do not have to be taken in the order shown on the meeting notice.  Unless removed from the consent agenda, items identified with the consent agenda will be acted on at one time.

 

AGENDA

  1. CALL TO ORDER – MAYOR
  2. INVOCATION
  3. PLEDGE OF ALLEGIANCE
  1. WELCOME GUESTS AND VISITORS

Public Comments –

  • Public Comments will only be taken during the Public Comments section of the agenda.
  • Must sign up in advance on the list and must limit to 3 minutes conversation.
  • Jefferson City Council may ask questions but shall not discuss items that are not on the agenda.
  • On a subject that is not on the agenda, a person may request to add an item to a future City Council Agenda by contacting City Hall. The deadline for the request to be placed on an agenda for consideration must be received with all corresponding documents by 5pm the Wednesday before the regularly scheduled meeting.
  • While civil public criticism is not prohibited; disorderly conduct or disturbance of the peace as prohibited by law shall be cause for the chair to terminate the offender’s time to speak.
  1. PROCLAMATION – April: Sexual Assault Awareness Month (SAAM)
  2. PRESENTATIONS – Limited to 10 minutes each

a. Lyte Fiber, LLC – Marc Eichenbaum, Vice President Government Affairs and Community Development and Deb Crawford, Senior Vice President of Operations

b. Marion County Historical Commission – John Kelsey – 1872 Cloth Oakwood Cemetery Map

c. Jefferson Economic Development (JEDCO) – Jamey Parsons

d. Friends of Jefferson Animals (FOJA) – Sharon Goolsby

  1. CITY ADMINISTRATOR/CITY SECRETARY COMMENTS

a. Accounting Software: FundView & OpenGov:

  • Credit Card monthly Platform Fee of $15.00 has been Waived
  • City Hall office will be closed for training:

April 17th, 2025 All Day

April 24, 2025 from 8-11

b. Water/Sewer: HB 2867

c. Reminder: Earth Day April 26, 2025 Earth Day dumpsters will be located at the Marion County Community Center and next to the Jefferson Police Department on Alley St. from 8am until 5pm or until dumpsters are full.

d. Elections:

  • Early Voting: April 22nd – 25th, 28th, & 29th, 2025 from 8am – 5pm at the Marion County Tax Office on Lafayette St. and at the Marion County Election Building on Alley St.
  • Election Day Voting: May 3rd, 2025 from 7am – 7pm at the Marion County Election Building on Alley St.
  • Special City Council Meeting Tuesday, May 13, 2025 at 6:30 pm to Canvass the Election.
  1. CONSENT AGENDA (City Council reserves the right to remove items from the Consent Agenda and consider and/or approve individually)

a. Consider and/or approve March 11, 2025 Special Council meeting minutes.

b. Consider and/or approve March 18, 2025 Regular Council meeting minutes.

c. Consider and/or approve March Monthly Financial Reports.

d. Consider and/or approve the Special Event Application for the 7th Annual Jefferson Antique Tractor Show and parade to be held from September 12th and 13th, 2025.

e. Consider and/or approve State of Local Official of PHA Plans Consistency with the Consolidated Plan or State Consolidated Plan for fiscal year 2025 of the Jefferson Housing Authority. 

  1. ACTION ITEMS

 

a. Discuss, consider and/or approve new Special Event Application for Wheels on the Bayou to be held on September 6, 2025.

b. Discuss, consider and/or approve new Special Event Application for the Rodeo Parade and blocked off parking spots to be held June 28, 2025.

c. Discuss, consider and/or approve Robin Marshall’s Application for Building permit. (602 W. Watson – Mobile/Manufactured home)

d. Discuss, consider and/or approve Steve and Peggy Walker’s Application for Building permit with variance and repairs. (407 E. Walker St. – build deck, fence, and carport. Repair porch, siding, windows, gutters and roofing)

e. Discuss, consider and/or approve Joe Harpold’s Application for Building permit. (514 Woodland – Garage and driveway)

f. Discuss, consider and/or approve an Exchange Deed between Ed Cobb and the City of Jefferson for the road leading from FM 134 to the Old City Dump.

g. Discuss, consider, and/or approve Amendment No. 6 Consultant Services Agreement between the City of Jefferson and MuniServices, LLC, for Sales Tax Compliance Review Services and Local Occupancy Tax Program Audit and Administration Services to amend the agreement to extend the term for an additional 1-year period through April 19, 2026 and amend the return filed for each lodging property from $12.60 to $13.00 each.

h. Discuss, consider, and/or approve the Law Enforcement Mutual Aid or Assistance Interlocal Agreement between Marion County Attorney’s Office, Jefferson ISD, Marion County, Marion County Sheriff, Marion County Precinct 1 & 2 Constables, City of Jefferson and the Jefferson Police Department.

i. Discuss, consider and/or approve Inter-Local Agreement between COGWORKS Purchasing Cooperative and the City of Jefferson to secure quality goods/services by stimulating competitive bidding.

j. Discuss, consider and/or approve a Resolution authorizing participation to ETCOG Multi-Regional Purchasing Cooperative in described COGWORKS Purchasing Cooperative Program.

k. Discuss, consider and/or approve purchasing playground equipment and mulch package from Playground Boss for Lions Park not to exceed $28,000.

l. Discuss, consider and/or approve a Resolution authorizing purchasing services with the Texas SmartBuy Program through annual membership with the Texas Comptroller of Public Accounts Cooperative Purchasing Program.

m. Discuss, consider and/or approve adopting the 2025 – 2045 City of Jefferson Comprehensive Plan.

n. Discuss, consider and/or approve the formation of a committee for the 2025-2045 City of Jefferson Comprehensive Plan to study and to make Recommendations to City Council.

o. Discuss, consider and/or approve waiving the Utility Billing Late fees for May and June 2025.

p. Discuss, consider and/or approve publishing notice of acceptance for Request for Qualifications (RFQ’s) for an architect to draw up plans for a new city hall.

q. Discuss, consider and/or approve hiring a surveyor to survey the 102 N. Polk St. property.

r. Discuss, consider and/or approve asking JEDCO to fund up to $700,000 for construction of a new Fire Station.

  1. DISCUSSION ITEMS

a. Council Initiatives update:

  1. Firehouse & City Hall structure – Bubba
  2. Stop & street signs plus city street painting updates – TBD
  3. Employee Handbook redo – Robin
  4. Street campaigns – TBD
  5. Drainage items –April
  6. Cemetery needs – Ray
  7. Building inspector & ordinances – Ray
  8. City Limits & Floodplain surveys – Robin
  9. Mass Communication & town siren – Hollis
  10. General Grant needs & mgmt. – TBD
  11. City parks – Hollis
  12. City signage in streets, sidewalks, city ROWs, private property – Hollis
  13. “Welcome to Jefferson” signs on Hwy 59 (current condition, potential plans, funding, volunteer groups, on-going maintenance, etc.) – April

 

  1. EXECUTIVE SESSION

The Jefferson City Council reserves the right to adjourn into Executive Session at any time during the Course of the meeting to discuss any of the matters listed above or below, as authorized by the Texas Government Code.

 

a. Section 551.071 – Consultation with an Attorney

b. Section 551.072 – Deliberations concerning Real Property

c. Section 551.073 – Deliberations concerning gifts/donations

d. Section 551.074 – Deliberations concerning Personnel Matters: (appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee)

e. Section 551.076 – Deliberation concerning Municipal Security

f. Section 551.087 – Economic Development

  1. POST-EXECUTIVE SESSION ACTION ITEMS
  1. ADJOURNMENT

 

Certificate of Posting

I, Melissa Boyd, City Secretary for the City of Jefferson, Texas do hereby certify that this Notice of Meeting was posted at City Hall, 102 N. Polk Street, a place readily accessible to the general public at all times, on this the 11th day of April 2025, at 6:30pm. and remained to posted for at least 72 continuous hours preceding the scheduled time of said meeting.

 

Melissa Boyd

City Administrator/City Secretary

 

ATTENDANCE BY OTHER ELECTED OR APPOINTED OFFICIALS: It is anticipated that members of the City Council, or other city board, commissions and/or committees (JEDCO, Tourism, Citizen Action and Diversity, Core Team, Planning and Zoning, Quiet Zone, etc.) may attend the meeting in numbers that may constitute a quorum of the other city boards, commissions and/or committees.  Notice is hereby given that the meeting, to the extent required by law, is also noticed as a meeting of the other boards, commissions and/or committees of the City, whose members may be in attendance.  The members of the boards, commissions and/or committees may participate in discussions on the same items listed on the agenda, which occur at the meeting, but no action will be taken by such in attendance unless such item and action is specifically provided for an on an agenda for that board, commission or committee subject to the Texas Open Meetings Act.

 

 

 

Posted on by Melissa Boyd