NOTICE

CITY OF JEFFERSON, TEXAS

REGULAR CITY COUNCIL MEETING

TRANSPORTATION CENTER

305 E. AUSTIN STREET

TUESDAY, DECEMBER 17, 2024 @ 5:30 P.M.

 

Notice is hereby given that a meeting of the Jefferson City Council will be held on Tuesday, December 17, 2024 at 5:30 PM at the Transportation Center at 305 E. Austin Street, Jefferson, Texas, at which time the subjects to be considered or upon which any formal action may be taken are as listed below.  Items do not have to be taken in the order shown on the meeting notice.  Unless removed from the consent agenda, items identified with the consent agenda will be acted on at one time.

 

AGENDA

  1. CALL TO ORDER – MAYOR
  2. INVOCATION
  3. PLEDGE OF ALLEGIANCE
  1. WELCOME GUESTS AND VISITORS

Public Comments –

  • Public Comments will only be taken during the Public Comments section of the agenda.
  • Must sign up in advance on the list and must limit to 3 minutes conversation.
  • Jefferson City Council may ask questions but shall not discuss items that are not on the agenda.
  • On a subject that is not on the agenda, a person may request to add an item to a future City Council Agenda by contacting City Hall. The deadline for the request to be placed on an agenda for consideration must be received with all corresponding documents by 5pm the Wednesday before the regularly scheduled meeting.
  • While civil public criticism is not prohibited; disorderly conduct or disturbance of the peace as prohibited by law shall be cause for the chair to terminate the offender’s time to speak.

 

  1. MAYORS COMMENTS

a. Lawler Invoice to locate water leak and repair sidewalk at 111 E. Austin St.

  1. PRESENTATIONS – Limited to 10 minutes each

a. Planning and Zoning Update on Public Hearing Dates – John Kelsey

b. Northeast Texas Municipal Water District (NETMWD) Quarterly Update – George Otstott

c. Schaumburg and Polk, Inc. (SPI) – Lisa Crossman – Update on Lead Service Line Replacement TCEQ Inventory and Spreadsheet.

d. Willdan – Frank Smith Project Manager – Building Inspection and Plan Review Services update from October 29, 2024 meeting.

  1. CONSENT AGENDA (City Council reserves the right to remove items from the Consent Agenda and consider and/or approve individually)

a. Consider and/or approve November 19, 2024 Regular Council meeting minutes.

b. Consider and/or approve November Monthly Financial Reports.

c. Consider and/or approve hiring Chance Robertson in the Water/Sewer Department at the rate of $12.00 per hour to be effective December 26, 2024.

d. Consider and/or approve hiring Damian Guffey in the Street Department at the rate of $12.00 per hour to be effective December 26, 2024.

  1. ACTION ITEMS

a. Discuss, consider, and/or approve Lacewing Creative Retreat, Troy and Colette Hines Application for Building Permit. (1500 Martin Luther King Blvd.)

b. Discuss, consider and/or approve Troy and Colette Hines Application for Building Permit. (1107 Westview Dr.)

c. Discuss, consider and/or approve Rick and Ellen Smith’s Application for Building Permit. (310 Taylor)

d. Discuss, consider and/or approve the Agreement between the City of Jefferson and Schaumburg & Polk, Inc. for the Waterline Lowering – FM 881 and Old Colony Road (Project: City Council approved on Oct. 7, 2024 for JEDCO to grant $47,000 to Queen Horse Bedding of Texas for this project)

e. Discuss, consider and/or approve hiring a contractor from the bids received to repair the border and mulch area of the playground at Lions Park and the Haywood St. Park next to the Marion County Community Center. (Tabled from November 19, 2024 Regular City Council Meeting)

f. Discuss, consider and/or approve Grant Contract with The City of Jefferson, Texas and the Marion County Community Center, Inc.

g. Discuss, consider and/or approve ORDINANCE CREATING THE OFFICE OF CITY ADMINISTRATOR, PROVIDING FOR APPOINTMENT, REMOVAL, AND POWERS AND DUTIES OF THE CITY ADMINISTRATOR; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE.

h. Discuss, consider and/or approve City Administrator Job Description

i. Discuss, consider and/or approve setting City Administrator/City Secretary Salary for Melissa Boyd and effective date of payroll change.

j. Discuss, consider and/or approve amending the budget:

          $10,000 from 01-5000-70 Admin Payroll to 01-5390-70 Travel and Education

          $2,000 from 01-5000-70 Admin Payroll to 01-5001-70 Admin Payroll Overtime

  1. DISCUSSION ITEMS

a. Discuss water damage at 216 River Oaks Drive due to culvert being stopped up. – Hamid Habibelahian

b. Council Initiatives update:

  1. Firehouse & City Hall structure – Bubba
  2. Stop & street signs plus city street painting updates – TBD
  3. Employee Handbook redo – Robin
  4. Street campaigns – TBD
  5. Drainage items –April
  6. Cemetery needs – Ray
  7. Building inspector & ordinances – Ray
  8. City Limits & Floodplain surveys – Robin
  9. Mass Communication & town siren – Hollis
  10. General Grant needs & mgmt. – TBD
  11. City parks – Hollis
  12. City signage in streets, sidewalks, city ROWs, private property – Hollis
  13. “Welcome to Jefferson” signs on Hwy 59 (current condition, potential plans, funding, volunteer groups, on-going maintenance, etc.) – April

 

  1. EXECUTIVE SESSION

The Jefferson City Council reserves the right to adjourn into Executive Session at any time during the Course of the meeting to discuss any of the matters listed above or below, as authorized by the Texas Government Code.

a. Section 551.071 – Consultation with an Attorney

b. Section 551.072 – Deliberations concerning Real Property

c. Section 551.073 – Deliberations concerning gifts/donations

d. Section 551.074 – Deliberations concerning Personnel Matters: (appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee) (City Administrator/City Secretary)

e. Section 551.076 – Deliberation concerning Municipal Security

f. Section 551.087 – Economic Development

  1. POST-EXECUTIVE SESSION ACTION ITEMS
  1. ADJOURNMENT

Certificate of Posting

I, Melissa Boyd, City Secretary for the City of Jefferson, Texas do hereby certify that this Notice of Meeting was posted at City Hall, 102 N. Polk Street, a place readily accessible to the general public at all times, on this the 13th day of December 2024, at 5:15 pm. and remained to posted for at least 72 continuous hours preceding the scheduled time of said meeting.

 

Melissa Boyd, City Secretary     

 

ATTENDANCE BY OTHER ELECTED OR APPOINTED OFFICIALS: It is anticipated that members of the City Council, or other city board, commissions and/or committees (JEDCO, Tourism, Citizen Action and Diversity, Core Team, Planning and Zoning, Quiet Zone, etc.) may attend the meeting in numbers that may constitute a quorum of the other city boards, commissions and/or committees.  Notice is hereby given that the meeting, to the extent required by law, is also noticed as a meeting of the other boards, commissions and/or committees of the City, whose members may be in attendance.  The members of the boards, commissions and/or committees may participate in discussions on the same items listed on the agenda, which occur at the meeting, but no action will be taken by such in attendance unless such item and action is specifically provided for an on an agenda for that board, commission or committee subject to the Texas Open Meetings Act.

 

Posted on by Melissa Boyd