NOTICE

CITY OF JEFFERSON, TEXAS

REGULAR CITY COUNCIL MEETING

TRANSPORTATION CENTER

305 E. AUSTIN STREET

TUESDAY, SEPTEMBER 17, 2024 @ 5:30 P.M.

 

Notice is hereby given that a meeting of the Jefferson City Council will be held on Tuesday, September 17, 2024 at 5:30 PM at the Transportation Center at 305 E. Austin Street, Jefferson, Texas, at which time the subjects to be considered or upon which any formal action may be taken are as listed below.  Items do not have to be taken in the order shown on the meeting notice.  Unless removed from the consent agenda, items identified with the consent agenda will be acted on at one time.

 

AGENDA

  1. CALL TO ORDER – MAYOR
  2. INVOCATION
  3. PLEDGE OF ALLEGIANCE
  1. WELCOME GUESTS AND VISITORS

 

Public Comments –

  • Public Comments will only be taken during the Public Comments section of the agenda.
  • Must sign up in advance on the list and must limit to 3 minutes conversation.
  • Jefferson City Council may ask questions but shall not discuss items that are not on the agenda.
  • On a subject that is not on the agenda, a person may request to add an item to a future City Council Agenda by contacting City Hall. The deadline for the request to be placed on an agenda for consideration must be received with all corresponding documents by 5pm the Wednesday before the regularly scheduled meeting.
  • While civil public criticism is not prohibited; disorderly conduct or disturbance of the peace as prohibited by law shall be cause for the chair to terminate the offender’s time to speak.

 

  1. PRESENTATIONS – Limited to 10 minutes each

 

a. Northeast Texas Municipal Water District (NETMWD) Quarterly Update – George Otstott

 

  1. CONSENT AGENDA (City Council reserves the right to remove items from the Consent Agenda and consider and/or approve individually)

 

a. Consider and/or approve August 19, 2024 Special Council meeting minutes.

b. Consider and/or approve August 20, 2024 Regular Council meeting minutes.

c. Consider and/or approve August 26, 2024 Special Council meeting minutes.

d. Consider and/or approve September 3, 2024 Special Council meeting minutes.

e. Consider and/or approve September 11, 2024 Special Council meeting minutes.

f. Consider and/or approve September 12, 2024 Special Council meeting minutes.

g. Consider and/or approve Monthly Financial Reports.

h. Consider and/or approve the Engagement Letter from Gollob Morgan Peddy PC to conduct the financial audit for Fiscal Year Ending September 30, 2024.

i. Consider and/or approve Texas Health Benefit Pool Renewal Notice and Benefit Verification Form.

j. Consider and/or approve the 2024/2025 employee pay raises as presented on the Fiscal Year 2024/2025 approved budget.

k. Consider and/or approve the Special Event application for the Annual MLK Parade to be held on January 19, 2025.

l. Consider and/or approve the Special Event application for the Jefferson Historic Pilgrimage for May 1st, 2nd, 3rd, and 4th 2025 and parade on May 3rd, 2025.

m. Consider and/or approve the mayor to sign a Security Pledge Release/Request from VeraBank to release two of the securities pledged to the City of Jefferson and to pledge another security to take its place.

 

  1. ACTION ITEMS

 

a. Consider, discuss, and/or approve Jeremy Irving’s application for building permit. (1103 St. John/Hwy 49)

b. Consider, discuss, and/or approve Jesse & Paula Haggard’s application for building permit. (516 Pecan Way Metal Storage Shed)

c. Consider, discuss, and/or approve Jesse & Paula Haggard’s application for building permit (516 Pecan Way Carport)

d. Consider, discuss, and/or approve Calavera Company LLC’s application for building permit. (106 N. Walnut St.)

e. Consider, discuss, and/or approve Ronald D. Hollomon’s application for building permit. (304 W. Lake St.)

f. Consider, discuss, and/or approve the selection of one person to serve as the Texas Municipal League (TML) Region 15 director of the TML Board of Directors.

g. Consider, discuss, and/or approve an Interlocal Agreement with East Texas Council of Governments for 9-1-1 Database Maintenance for FY 2025.

h. Consider, discuss, and/or approve RESOLUTION AUTHORIZING APPLICATION FOR FINANCIAL ASSISTANCE FROM THE TEXAS WATER DEVELOPMENT BOARD; AND MAKING CERTAIN FINDINGS IN CONNECTION THEREWITH

i. Consider, discuss, and/or approve the Northeast Texas Municipal Water District (NETMWD) Treated Water Agreement with its Member Cities.

 

  1. DISCUSSION ITEMS

 

a. Discuss Cliff Bode/General Store water drainage.

b. Review and discuss the City of Jefferson Fire Station and City Hall Space Needs Assessment and Architectural Design completed by bvg4.

c. Discuss family of foxes.

d. Discuss canceling October 15, 2024 Regular City Council Meeting and possibly scheduling a special city council meeting.

e. Council Initiatives update:

  1. Firehouse & City Hall structure – Patricia
  2. Stop & street signs plus city street painting updates – TBD
  3. Employee Handbook redo – Robin
  4. Street campaigns – TBD
  5. Drainage items –April
  6. Cemetery needs – Ray
  7. Building inspector & ordinances – Ray
  8. City Limits & Floodplain surveys – Robin
  9. Mass Communication & town siren – Hollis
  10. General Grant needs & mgmt. – TBD
  11. City parks – Hollis
  12. City signage in streets, sidewalks, city ROWs, private property – Hollis
  13. “Welcome to Jefferson” signs on Hwy 59 (current condition, potential plans, funding, volunteer groups, on-going maintenance, etc.) – April

 

  1. EXECUTIVE SESSION

The Jefferson City Council reserves the right to adjourn into Executive Session at any time during the Course of the meeting to discuss any of the matters listed above or below, as authorized by the Texas Government Code.

 

a. Section 551.071 – Consultation with an Attorney

b. Section 551.072 – Deliberations concerning Real Property (Sale of Property)

c. Section 551.073 – Deliberations concerning gifts/donations

d. Section 551.074 – Deliberations concerning Personnel Matters: (appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee) (City Administrator)

e. Section 551.076 – Deliberation concerning Municipal Security

f. Section 551.087 – Economic Development

 

  1. POST-EXECUTIVE SESSION ACTION ITEMS

 

  1. ADJOURNMENT

 

Certificate of Posting

I, Melissa Boyd, City Secretary for the City of Jefferson, Texas do hereby certify that this Notice of Meeting was posted at City Hall, 102 N. Polk Street, a place readily accessible to the general public at all times, on this the 13th day of September 2024, at 5:00 pm and remained to posted for at least 72 continuous hours preceding the scheduled time of said meeting.

 

Melissa Boyd, City Secretary

 

ATTENDANCE BY OTHER ELECTED OR APPOINTED OFFICIALS: It is anticipated that members of the City Council, or other city board, commissions and/or committees (JEDCO, Tourism, Citizen Action and Diversity, Core Team, Planning and Zoning, Quiet Zone, etc.) may attend the meeting in numbers that may constitute a quorum of the other city boards, commissions and/or committees.  Notice is hereby given that the meeting, to the extent required by law, is also noticed as a meeting of the other boards, commissions and/or committees of the City, whose members may be in attendance.  The members of the boards, commissions and/or committees may participate in discussions on the same items listed on the agenda, which occur at the meeting, but no action will be taken by such in attendance unless such item and action is specifically provided for an on an agenda for that board, commission or committee subject to the Texas Open Meetings Act.

 

Posted on by Melissa Boyd