NOTICE

CITY OF JEFFERSON, TEXAS

REGULAR CITY COUNCIL MEETING

TRANSPORTATION CENTER

305 E. AUSTIN STREET

TUESDAY, AUGUST 20, 2024 @ 5:30 P.M.

 

Notice is hereby given that a meeting of the Jefferson City Council will be held on Tuesday, August 20, 2024 at 5:30 PM at the Transportation Center at 305 E. Austin Street, Jefferson, Texas, at which time the subjects to be considered or upon which any formal action may be taken are as listed below.  Items do not have to be taken in the order shown on the meeting notice.  Unless removed from the consent agenda, items identified with the consent agenda will be acted on at one time.

 

AGENDA

  1. CALL TO ORDER – MAYOR
  2. INVOCATION
  3. PLEDGE OF ALLEGIANCE

 

  1. WELCOME GUESTS AND VISITORS

 

Public Comments –

  • Public Comments will only be taken during the Public Comments section of the agenda.
  • Must sign up in advance on the list and must limit to 3 minutes conversation.
  • Jefferson City Council may ask questions but shall not discuss items that are not on the agenda.
  • On a subject that is not on the agenda, a person may request to add an item to a future City Council Agenda by contacting City Hall. The deadline for the request to be placed on an agenda for consideration must be received with all corresponding documents by 5pm the Wednesday before the regularly scheduled meeting.
  • While civil public criticism is not prohibited; disorderly conduct or disturbance of the peace as prohibited by law shall be cause for the chair to terminate the offender’s time to speak.

 

  1. PRESENTATIONS – Limited to 10 minutes each

 

a. 2023 Financial Audit – Kevin Cashion, Gollob, Morgan, Peddy

b. Jefferson Volunteer Fire Department – Victor Perot

 

  1. CONSENT AGENDA (City Council reserves the right to remove items from the Consent Agenda and consider and/or approve individually)

 

a. Consider and/or approve July 16, 2024 Regular Council meeting minutes.

b. Consider and/or approve August 12, 2024 Special Council meeting and budget workshop minutes.

c. Consider and/or approve August 13, 2024 Special Council meeting and budget workshop minutes.

d. Consider and/or approve Monthly Financial Reports.

e. Consider and/or approve Quarterly Financial Reports.

f. Consider and/or approve Dennis Swan’s resignation without two weeks’ notice to be effective July 27, 2024.

g. Consider and/or approve hiring Kami Rosser to fill the Administrative Assistant Position at the rate of $17.87 per hour to be effective September 1, 2024.

h. Consider and/or approve rehiring Carson McKnight to fill the patrol officer position at the rate of $20.00 per hour to be effective September 15, 2024.

i. Consider and/or approve Mike Watts Resignation from the Planning and Zoning Commission.

j. Consider and/or approve a renewal application for Amusement Ride Permit from Jefferson TX Tours, LLC.

k. Consider and/or approve the Outlaw Nationals Car Show Special Event Application for April 17, 18, and 19, 2025.

l. Consider and/or approve the Memorial Day Ark-La-Tex Meet up Special Event Application for May 23, 24, 25, and 2025.

m. Consider and/or approve the East Texas Burn Run Special Event Application for October 9, 10, 11, and 12, 2025.

n. Consider and/or approve the Jefferson High School Homecoming Parade Special Event Application for September 20, 2024.

o. Consider and/or approve the Texas Municipal Leage Intergovernmental Risk Pool Cyber Liability and Data Breach Response Interlocal Agreement.

p. Consider and/or approve the Financial Audit for Fiscal Year Ending 2023.

 

  1. ACTION ITEMS

 

a. Consider, discuss, and/or approve the New Special Event Application for the East Texas Chili Cook-Off on January 24, 25, 26, and 27th.

b. Consider, discuss, and/or approve Michael Blackshear’s Application for Building Permit. (409 E Dixon St.)

c. Consider, discuss, and/or approve Capstone Healthcare’s Application for Building Permit. (1307 Martin Luther King)

d. Consider, discuss, and/or approve authorizing the Jefferson Historical Foundation to activate the Sterne Fountain by replacing the tubing, tank to hold water, and recirculating pump at no cost to the city.

e. Consider, discuss, and/or approve appointment to JEDCO by Ald. Harrigan.

f. Consider, discuss, and/or approve appointment to Tourism by Ald. Harrigan.

g. Consider, discuss, and/or approve appointment to Planning and Zoning by Ald. Harrigan.

h. Consider, discuss, and/or approve Madison Hood’s Contract to provide legal services as City Attorney for the City of Jefferson.

i. Consider and/or approve to advertise for bids for (3) Cemetery Maintenance Contract.

j. Consider and/or approve to advertise for bids for City Property Mowing Contract.

k. Consider, discuss, and/or approve Ordinance 2024-08-01 AN ORDINANCE OF THE CITY OF JEFFERSON, TEXAS, ALLOWING ITEMS TO BE PLACED ON THE AGENDA BY CITY COUNCIL MEMBERS.

l. Consider, discuss, and/or approve awarding the bid for an all-in-one accounting upgraded software system that provides fully-integrated solutions for accounting, budgeting, payroll, utility billing, service orders, cash receipting, building permits and code enforcement with the ability to import or export data directly to State/Federal reporting systems and to interface with any third-party systems.

 

  1. DISCUSSION ITEMS

 

Council Initiatives update:

  1. Firehouse & City Hall structure – Bubba
  2. Stop & street signs plus city street painting updates – TBD
  3. Employee Handbook redo – Robin
  4. Street campaigns – Baker
  5. Drainage items –April
  6. Cemetery needs – Ray
  7. Building inspector & ordinances – Ray
  8. Legal items and on-going case load – Baker
  9. City Limits & Floodplain surveys – Robin
  10. Quiet Zone Committee liaison – Baker
  11. Mass Communication & town siren – Hollis
  12. General Grant needs & mgmt. – TBD
  13. City parks – Hollis
  14. Event town hall – Ray
  15. Railroad projects – Baker
  16. City signage in streets, sidewalks, city ROWs, private property – April
  17. “Welcome to Jefferson” signs on Hwy 59 (current condition, potential plans, funding, volunteer groups, on-going maintenance, etc.) – April
  18. EXECUTIVE SESSION

The Jefferson City Council reserves the right to adjourn into Executive Session at any time during the Course of the meeting to discuss any of the matters listed above or below, as authorized by the Texas Government Code.

 

a. Section 551.071 – Consultation with an Attorney

b. Section 551.072 – Deliberations concerning Real Property

c. Section 551.073 – Deliberations concerning gifts/donations

d. Section 551.074 – Deliberations concerning Personnel Matters: (appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee) (City Secretary, Administrative Assistant, Accounts Payable/Payroll Clerk, and Water Utility Clerk)

e. Section 551.076 – Deliberation concerning Municipal Security

f. Section 551.087 – Economic Development

 

  1. POST-EXECUTIVE SESSION ACTION ITEMS

 

  1. ADJOURNMENT

 

Certificate of Posting

I, Melissa Boyd, City Secretary for the City of Jefferson, Texas do hereby certify that this Notice of Meeting was posted at City Hall, 102 N. Polk Street, a place readily accessible to the general public at all times, on this the 14th 16th day of August 2024, at 5:00 pm. 5:05 pm and remained to posted for at least 72 continuous hours preceding the scheduled time of said meeting.

 

Melissa Boyd, City Secretary    

 

ATTENDANCE BY OTHER ELECTED OR APPOINTED OFFICIALS: It is anticipated that members of the City Council, or other city board, commissions and/or committees (JEDCO, Tourism, Citizen Action and Diversity, Core Team, Planning and Zoning, Quiet Zone, etc.) may attend the meeting in numbers that may constitute a quorum of the other city boards, commissions and/or committees.  Notice is hereby given that the meeting, to the extent required by law, is also noticed as a meeting of the other boards, commissions and/or committees of the City, whose members may be in attendance.  The members of the boards, commissions and/or committees may participate in discussions on the same items listed on the agenda, which occur at the meeting, but no action will be taken by such in attendance unless such item and action is specifically provided for an on an agenda for that board, commission or committee subject to the Texas Open Meetings Act.

Corrections to the date and time of posting at city hall are in the blue text in the Certification of Posting above. 

Posted on by Melissa Boyd