NOTICE

CITY OF JEFFERSON, TEXAS

REGULAR CITY COUNCIL MEETING

TRANSPORTATION CENTER

305 E. AUSTIN STREET

TUESDAY, APRIL 16, 2024 @ 5:30 P.M.

 

Notice is hereby given that a meeting of the Jefferson City Council will be held on Tuesday, April 16, 2024 at 5:30 PM at the Transportation Center at 305 E. Austin Street, Jefferson, Texas, at which time the subjects to be considered or upon which any formal action may be taken are as listed below.  Items do not have to be taken in the order shown on the meeting notice.  Unless removed from the consent agenda, items identified with the consent agenda will be acted on at one time.

 

AGENDA

  1. CALL TO ORDER – MAYOR
  2. INVOCATION
  3. PLEDGE OF ALLEGIANCE
  4. WELCOME GUESTS AND VISITORS

Public Comments – Must sign up in advance on the list and must limit to 3 minutes conversation.  Jefferson City Council may ask questions but shall not discuss items that are not on the agenda.  On a subject that is not on the agenda a person may add an item to a future City Council Agenda by contacting City Hall. The deadline for an item to be placed on an agenda with all corresponding documents for consideration is 5pm the Wednesday before the regularly scheduled meeting. While civil public criticism is not prohibited; disorderly conduct or disturbance of the peace as prohibited by law shall be cause for the chair to terminate the offender’s time to speak.

  1. PROCLAMATION
  1. MAYORS COMMENTS

 a. Voting dates for the City General Election

  1. Early Voting is April 22 – 26, 29, & 30 from 8am – 5pm
  2. Election day voting is May 4, 2024 from 7am – 7pm
  3. May 15, 2024 is the deadline to canvass the election. A special meeting will be held on May 14, 2024 at 6:30 pm for canvassing and swearing in.
    1. Cancelled Makers Alley Event comments.
    2. Granite work rebid for Nature Trail.

 

b. May 15, 2024 is the deadline to canvass the election. A special meeting will be held on May 14, 2024 at 6:30 pm for canvassing and swearing in.

c. Cancelled Makers Alley Event comments.

d. Granite work rebid for Nature Trail.

  1. POLICE CHIEF COMMENTS

a. Quarterly Update

  1. PRESENTATIONS

a. Gene Keenon, Republic Services: Presentation to the Jefferson Volunteer Fire Department

b. JEDCO Quarterly Update – Jamey Parsons

c. FOJA Quarterly Update – Sharon Goolsby

d. Tourism Quarterly Update – Colleen Taylor

e. Marion County Community Center – Hugh Lewis

  1. CONSENT AGENDA (City Council reserves the right to remove items from the Consent Agenda and consider and/or approve individually)

a. Consider and/or approve February 20, 2024 Regular City Council meeting minutes.

b. Consider and/or approve February 29, 2024 Special City Council meeting minutes.

c. Consider and/or approve March 26, 2024 Special City Council meeting minutes.

d. Consider and/or approve Monthly Financial Reports.

e. Consider and/or approve Quarterly Financial Reports.

f. Consider and/or approve accepting Linc Ellison’s immediate resignation without two weeks’ notice to be effective Sunday, March 24, 2024.

  1. ACTION ITEMS

 

a. Consider discuss and/or approve the updated Water Conservation and Drought Contingency Plan. (Tabled from 3/26/24)

b. Consider discuss and/or approve Ordinance 2024-3-1 ADOPTING THE CITY OF JEFFERSON WATER CONSERVATION PLAN; PROVIDING A PENALTY OF NOT’LESS THAN $10 PER DAY NOR MORE THAN $200 PER DAY FOR EACH DAY OF NON-COMPLIANCE AND/OR DISCONNECTION OF WATER SERVICES TO SUCH USERS BY THE CITY. (Tabled from 3/26/24)

c. Consider, discuss, and/or approve Kellie Morris’s request for an extension of the completion date from December 30, 2023 to December 24, 2024 on the application for building permit that was approved on October 17, 2023. (409 Polk St.)

d. Consider, discuss, and/or approve Kellie Morris’s application for building permit for the addition of a carport/storage area. (409 Polk St.)

e. Consider, discuss, and/or approve Tanya Jackson application for building permit. (211 W. Webster St.)

f. Consider, discuss and/or approve a Petition to declare the twelve-foot alleyway located in Block 4, between Lots 9 and 10 of the Alley Addition, in the City of Jefferson, to be abandoned and closed and to convey to the adjoining property owners.

g. Consider, discuss and/or approve Ordinance 2024-4-1 ABANDONING, VACATING, AND CLOSING A PORTION OF A 12 FOOT ALLEYWAY IN BLOCKK 4 OF THE ALLEY ADDITION, RECORDED IN CABINET B, SLIDE 29 OF THE MARION COUNTY PLAT RECORDS, MARION COUNTY, TEXAS. PROVIDING FOR A SEVERABILITY CLAUSE; PROVIDING A REPEALER CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE.

h. Consider, discuss and/or approve Deed Without Warranty for the abandoned and closed portion of the twelve-foot alley located in Block 4, between Lots 9 and 10 of the Alley Addition, in the City of Jefferson.

i. Consider, discuss, and/or approve budget amendment to transfer $20,000 from 01-5340-70-00 Legal Fees to 01-6010-70-00 Contingent Fund for BVG4 Architecture phase 1 on the planning and design of a new city hall and fire station.

j. Consider, discuss, and/or approve hiring a CPA firm for Audit Services of the City of Jefferson Fiscal Year 2023 financial audit.

k. Consider, discuss and/or approve appointment to Tourism by Ald. Haggard.

l. Consider, discuss, and/or approve the Tx Health Benefits Pool Group Onsite Event and General Release Agreement for employee Circle Wellness Onsite Biometric Screening

  1. DISCUSSION ITEMS

 a. Discussion on drainage issues related to the Immaculate Conception Catholic Church and neighboring properties.

b. Discussion and update on the condition of the property at Friou and Webster.

c. Discussion on more red tagging for yards (grass, junk, etc.)

d. Discussion on setting a curfew in town to prevent car break ins.

e. Strategic Plan Core Team Update – Ald. Moore, Ald. Thomas, and Sec. Boyd

f. Update: Marion County Health and Resource Coalition – Will Thomas

g. Voluntary Annexation in process

h. Council Initiatives update:

  1. Firehouse & City Hall structure – Bubba
  2. Stop & street signs plus city street painting updates – Will
  3. Employee Handbook redo – Robin
  4. Street campaigns – Baker
  5. Drainage items – Will & April
  6. Cemetery needs – Ray
  7. Building inspector & ordinances – Ray
  8. Legal items and on-going case load – Baker
  9. City Limits & Floodplain surveys – Robin
  10. Quiet Zone Committee liaison – Baker
  11. Mass Communication & town siren – Hollis
  12. General Grant needs & mgmt. – Will
  13. City parks – Hollis
  14. Event town hall – Ray
  15. Railroad projects – Baker
  16. City signage in streets, sidewalks, city ROWs, private property – April
  17. “Welcome to Jefferson” signs on Hwy 59 (current condition, potential plans, funding, volunteer groups, on-going maintenance, etc.) – April
  18. Mayor’s items to be worked with new Mayor in May-June

12. EXECUTIVE SESSION

The Jefferson City Council reserves the right to adjourn into Executive Session at any time during the Course of the meeting to discuss any of the matters listed above or below, as authorized by the Texas Government Code.

a. Section 551.071 – Consultation with an Attorney

b. Section 551.072 – Deliberations concerning Real Property

c. Section 551.073 – Deliberations concerning gifts/donations

d. Section 551.074 – Deliberations concerning Personnel Matters: (appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee)

e. Section 551.076 – Deliberation concerning Municipal Security

f. Section 551.087 – Economic Development

  1. POST-EXECUTIVE SESSION ACTION ITEMS

 

  1. ADJOURNMENT

 

Certificate of Posting

I, Melissa Boyd, City Secretary for the City of Jefferson, Texas do hereby certify that this Notice of Meeting was posted at City Hall, 102 N. Polk Street, a place readily accessible to the general public at all times, on this the 12th day of April 2024, at ________ am/pm. and remained to posted for at least 72 continuous hours preceding the scheduled time of said meeting.

 

__________________________                                               ______________________________

Melissa Boyd, City Secretary                                      Date/Time Notice Removed/Initials

 

ATTENDANCE BY OTHER ELECTED OR APPOINTED OFFICIALS: It is anticipated that members of the City Council, or other city board, commissions and/or committees (JEDCO, Tourism, Citizen Action and Diversity, Core Team, Planning and Zoning, Quiet Zone, etc.) may attend the meeting in numbers that may constitute a quorum of the other city boards, commissions and/or committees.  Notice is hereby given that the meeting, to the extent required by law, is also noticed as a meeting of the other boards, commissions and/or committees of the City, whose members may be in attendance.  The members of the boards, commissions and/or committees may participate in discussions on the same items listed on the agenda, which occur at the meeting, but no action will be taken by such in attendance unless such item and action is specifically provided for an on an agenda for that board, commission or committee subject to the Texas Open Meetings Act.

 

Posted on by Melissa Boyd