NOTICE

CITY OF JEFFERSON, TEXAS

SPECIAL CITY COUNCIL MEETING

TRANSPORTATION CENTER

305 E. AUSTIN STREET

TUESDAY, JANUARY 23, 2024 @ 6:30 P.M.

 

Notice is hereby given that a meeting of the Jefferson City Council will be held on Tuesday, January 23, 2024 at 6:30 PM at the Transportation Center at 305 E. Austin Street, Jefferson, Texas, at which time the subjects to be considered or upon which any formal action may be taken are as listed below.  Items do not have to be taken in the order shown on the meeting notice.  Unless removed from the consent agenda, items identified with the consent agenda will be acted on at one time.

 

AGENDA

  1. CALL TO ORDER – MAYOR
  2. INVOCATION
  3. PLEDGE OF ALLEGIANCE
  4. WELCOME GUESTS AND VISITORS

Public Comments – Must sign up in advance on the list and must limit to 3 minutes conversation.  Jefferson City Council may ask questions but shall not discuss items that are not on the agenda.  On a subject that is not on the agenda a person may add an item to a future City Council Agenda by contacting City Hall. The deadline for an item to be placed on an agenda with all corresponding documents for consideration is 5pm the Wednesday before the regularly scheduled meeting. While civil public criticism is not prohibited; disorderly conduct or disturbance of the peace as prohibited by law shall be cause for the chair to terminate the offender’s time to speak.

  1. PROCLAMATION

a. Mittie Stevens Day: February 12th

  1. MAYORS COMMENTS

a. TXDOT update on SH59 speed limit initiatives

b. File an application for a place on the Ballot from January 17, 2024 – February 16, 2024

c. Water/Sewer Rate increase on usage beginning February 15, 2024

  1. POLICE CHIEF COMMENTS

a. Jefferson Police Department 2023 End of the Year Report to include Racial Profiling Report.

  1. PRESENTATIONS

a. JEDCO quarterly update – Doug Thompson

b. FOJA quarterly update – Sharon Goolsby

c. Tourism quarterly update – Colleen Taylor

d. Planning & Zoning Commission update – Laura Omer

e. Marion County Community Center – Hugh Lewis

  1. CONSENT AGENDA (City Council reserves the right to remove items from the Consent Agenda and consider and/or approve individually)

a. Consider and/or approve November 1, 2023 Town Hall meeting minutes.

b. Consider and/or approve November 7, 2023 Special City Council meeting minutes.

c. Consider and/or approve November 21, 2023 Regular City Council meeting minutes.

d. Consider and/or approve December 19, 2023 Regular City Council meeting minutes.

e. Consider and/or approve Monthly Financial Reports.

f. Consider and/or approve Quarterly Financial Reports.

g. Consider and/or approve the Outlaw Nationals Car Show event application for April 11th, 12th, and 13th 2024.

h. Consider and/or approve the East Texas Burn Run event application for October 10th, 11th, 12th and 13th 2024.

i. Consider and/or approve the ARK-TEX Meetup event application for May 24th, 25th, and 26th 2024.

j. Consider, discuss, and/or approve the Krewe of Hebe Mardi Gras Upriver 2024 event application for February 8th, 9th, 10th, and 11th 2024.

k. Consider and/or approve the Historic Jefferson Pilgrimage event application for May 2nd, 3rd, 4th, and 5th, 2024 and parade on May 4th, 2024.

l. Consider and/or approve the Battle for Jefferson event application for May 2nd, 3rd, 4th, 5th, and 6th 2024.

m. Consider and/or approve the Battle of Jefferson Street Skirmish Event application to be held on May 4th, 2024.

n. Consider, and/or approve the 2024 Senior Class Parade event application to be held on May 20, 2024 with waiving the requirement for certificate of insurance.

o. Consider, discuss, and/or approve Robert & Leah Cooper’s application for building permit. (504 Delta St.)

p. Consider, discuss, and/or approve Laura Anna Mendoza-Fry’s application for building permit. (207 N. Alley St.)

q. Consider, discuss, and/or approve Dairy Queen’s application for sign permit. (403 S. Walcott St.)

r. Consider and/or approve payment of $5,304.31 to Testa Law Group for payment of attorney fees per final judgment on Case No. 2:21-CV-0392-RSP.

s. Consider and/or approve Bubba Haggard’s resignation from the JEDCO Board.

t. Consider and/or approve Bubba Haggard’s appointment of David Westbrook to the JEDCO Board.

u. Consider, discuss, and/or approve Resolution 2024-1-1 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF JEFFERSON, TEXAS, INSTRUCTING THE CITY SECRETARY TO OPEN A BANK ACCOUNT FOR THE PURPOSE OF COMMUNITY OUTREACH TO BE ADMINISTERED, DEPOSITED AND DISBURSED FOR PUBLIC AWARENESS, MERCHANDISE, AND EDUCATIONAL MATERIAL FOR THE JEFFERSON POLICE DEPARTMENT AND AUTHORIZING THE CITY SECRETARY, MAYOR, AND COUNCIL MEMBERS TO ACT AS SIGNATORIES.

v. Consider, discuss, and/or approve Resolution 2024-1-2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF JEFFERSON, TEXAS, INSTRUCTING THE CITY SECRETARY TO OPEN A BANK ACCOUNT FOR THE PURPOSE OF THE POLICE EXPLORER PROGRAM TO BE ADMINISTERED, DEPOSITED AND DISBURSED FOR EQUIPMENT, UNIFORMS, AND EDUCATIONAL MATERIAL FOR THE JEFFERSON POLICE DEPARTMENT AND AUTHORIZING THE CITY SECRETARY, MAYOR, AND COUNCIL MEMBERS TO ACT AS SIGNATORIES.

w. Consider and/or approve Resolution 2024-1-3 AUTHORIZING APPLICATION FOR FINANCIAL ASSISTANCE FROM THE TEXAS WATER DEVELOPMENT BOARD FOR WATER SYSTEM IMPROVEMENTS

  1. ACTION ITEMS

a. Consider, discuss, and/or approve the Jefferson Cruise Nights Event Application for March 2, 2024; April 6, 2024; May 4, 2024; June 1, 2024; July 6, 2024; August 3, 2024, September 7, 2024 and October 5, 2024.

b. Consider, discuss and/or approve a Petition to declare the twelve-foot alleyway located in Block 67, between Lots 3, 4, 5, and 6 of the Alley Addition, in the City of Jefferson, to be abandoned and closed and to convey to the adjoining property owners.

c. Consider, discuss and/or approve Ordinance 2024-1-1 ABANDONING, VACATING, AND CLOSING THAT TWELVE FOOT ALLEYWAY IN BLOCK 67 OF THE ALLEY ADDITION OF THE CITY OF JEFFERSON.

d. Consider, discuss and/or approve Deed Without Warranty for the abandoned and closed portion of the twelve-foot alley located in Block 67, between Lots 3, 4, 5, and 6 of the Alley Addition, in the City of Jefferson.

e. Consider, discuss, and/or approve Randy & Alisa Pilkington’s application for building permit. (Cabin 1, Block 67, Lot 4, Alley Addition)

f. Consider, discuss, and/or approve Randy & Alisa Pilkington’s application for building permit. (Cabin 2, Block 67, Lot 5, Alley Addition)

g. Consider, discuss, and/or approve Randy & Alisa Pilkington’s application for building permit. (Cabin 3, Block 67, Lot 6, Alley Addition)

h. Consider, discuss and/or approve Resolution of Commendation to the Jefferson Volunteer Fire Department.

i. Consider, discuss, and/or approve the direction and next steps for the Planning and Zoning Commission.

j. Consider and/or approve Annual Membership Dues to Marion County Chamber of Commerce. (Tabled from 12/19/23 meeting)

k. Consider, discuss, and/or approve funding of up to $12,700.00 from Park Improvements account 01-5920-75 for structural repairs to the nature walk.

  1. DISCUSSION ITEMS

a. Creation of a building inspector process for new construction and remodels – Chief Perez

b. Strategic Plan Core Team Update – Ald. Moore, Ald. Thomas, and Sec. Boyd

c. Update: Marion County Health and Resource Coalition – Will Thomas

d. Voluntary Annexation in process

e. City signage in streets, sidewalks, city ROWs, private property

f. “Welcome to Jefferson” signs on Hwy 59 (current condition, potential plans, funding, volunteer groups, on-going maintenance, etc.)

g. Council Initiatives update:

  1. New Firehouse structure – Bubba
  2. Stop & street signs plus city street painting updates – Will
  3. Employee Handbook redo – Robin
  4. Street campaigns – Baker
  5. Drainage items – Will & April
  6. Cemetery needs – Ray
  7. Building inspector & ordinances – Ray
  8. Legal items and on-going case load – Baker
  9. City Limits & Floodplain surveys – Will
  10. Quiet Zone Committee liaison – Baker
  11. Mass Communication & town siren – Hollis
  12. General Grant needs & mgmt. – April
  13. City parks – Hollis
  14. Event town hall – Ray
  15. New City Hall structure – Baker

12. EXECUTIVE SESSION

The Jefferson City Council reserves the right to adjourn into Executive Session at any time during the Course of the meeting to discuss any of the matters listed above or below, as authorized by the Texas Government Code.

a. Section 551.071 – Consultation with an Attorney

b. Section 551.072 – Deliberations concerning Real Property

c. Section 551.073 – Deliberations concerning gifts/donations

d. Section 551.074 – Deliberations concerning Personnel Matters: (appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee)

e. Section 551.076 – Deliberation concerning Municipal Security: Municipal Building security measures

f. Section 551.087 – Economic Development

13. POST-EXECUTIVE SESSION ACTION ITEMS

14. ADJOURNMENT

Certificate of Posting

I, Melissa Boyd, City Secretary for the City of Jefferson, Texas do hereby certify that this Notice of Meeting was posted at City Hall, 102 N. Polk Street, a place readily accessible to the general public at all times, on this the 19th day of January 2024, at 5:30 pm and remained to posted for at least 72 continuous hours preceding the scheduled time of said meeting.

 

Melissa Boyd, City Secretary  

ATTENDANCE BY OTHER ELECTED OR APPOINTED OFFICIALS: It is anticipated that members of the City Council, or other city board, commissions and/or committees (JEDCO, Tourism, Citizen Action and Diversity, Core Team, Planning and Zoning, Quiet Zone, etc.) may attend the meeting in numbers that may constitute a quorum of the other city boards, commissions and/or committees.  Notice is hereby given that the meeting, to the extent required by law, is also noticed as a meeting of the other boards, commissions and/or committees of the City, whose members may be in attendance.  The members of the boards, commissions and/or committees may participate in discussions on the same items listed on the agenda, which occur at the meeting, but no action will be taken by such in attendance unless such item and action is specifically provided for an on an agenda for that board, commission or committee subject to the Texas Open Meetings Act.

Posted on by Melissa Boyd