NOTICE
CITY OF JEFFERSON, TEXAS
REGULAR CITY COUNCIL MEETING
TRANSPORTATION CENTER
305 E. AUSTIN STREET
TUESDAY, NOVEMBER 21, 2023 @ 5:30 P.M.
Notice is hereby given that a meeting of the Jefferson City Council will be held on Tuesday, November 21, 2023 at 5:30 PM at the Transportation Center at 305 E. Austin Street, Jefferson, Texas, at which time the subjects to be considered or upon which any formal action may be taken are as listed below. Items do not have to be taken in the order shown on the meeting notice. Unless removed from the consent agenda, items identified with the consent agenda will be acted on at one time.
AGENDA
1. CALL TO ORDER – MAYOR
2. INVOCATION
3. PLEDGE OF ALLEGIANCE
4. WELCOME GUESTS AND VISITORS
Public Comments – Must sign up in advance on the list and must limit to 3 minutes conversation. Jefferson City Council may ask questions but shall not discuss items that are not on the agenda. On a subject that is not on the agenda a person may add an item to a future City Council Agenda by contacting City Hall. The deadline for an item to be placed on an agenda with all corresponding documents for consideration is 5pm the Wednesday before the regularly scheduled meeting. While civil public criticism is not prohibited; disorderly conduct or disturbance of the peace as prohibited by law shall be cause for the chair to terminate the offender’s time to speak.
5. PROCLAMATION
a. Mt Pilgrim Baptist Church Day: December 9, 2023
6. MAYORS COMMENTS
a. Intro to Barry Wallace
b. Voluntary Annexation update
c. Dedication ceremony for the “Bears” statues in the Port Jefferson Nature Center on November 27,
d. May 4, 2024 election update: 4 terms expire (Applications for a place on the ballot will be available from January 17, 2024 – February 16, 2024)
8. PRESENTATION
a. Tourism quarterly update – Colleen Taylor
8. CONSENT AGENDA (City Council reserves the right to remove items from the Consent Agenda and consider and/or approve individually)
a. Consider and/or approve October 2, 2023 Special City Council meeting minutes.
b. Consider and/or approve October 17, 2023 Regular City Council meeting minutes.
c. Consider and/or approve October 17, 2023 City Council Public Hearing minutes
d. Consider and/or approve October 24, 2023 Special City Council meeting minutes.
e. Consider and/or approve Monthly Financial Reports.
f. Consider and/or approve Officer Carson McKnight’s resignation to be effective December 9, 2023.
9. ACTION ITEMS
a. Consider, discuss and/or approve a Petition for Vacation and Conveyance of a Portion of Utility Right-of-Way Contiguous to Magnolia Court with Request for Variance from Setback lines at 503 Magnolia Drive, Jefferson, Texas.
b. Consider, discuss and/or approve a Resolution and Deed Without Warranty to declare a portion of the Utility Right of Way on the south and east portion of Lot 15 of the Cedarwood, Section One Subdivision in the Urquhart Survey to be abandoned and closed and to convey 17.295 square feet to Jerry Steelman and Judy Steelman.
c. Consider, discuss, and/or approve Grant Contract with The City of Jefferson, Texas and the Marion County Community Center, Inc. (Tabled from 11/7/23)
d. Consider, discuss and/or approve appointment of additional members to the Quiet Zone Committee.
e. Consider, discuss and/or approve Incentive Pay for full time employees who have met the requirements of the Incentive Pay Program referenced under Section 4-08 of the 2016 City of Jefferson Personnel Policy & Procedures Manual and who have provided the required documentation.
f. Consider, discuss and/or approve Ordinance 2023-11-1: ESTABLISHING THE JEFFERSON HISTORIC DISTRICT AND DEFINING THE BOUNDRIES OF THE JEFFERSON HISTORIC DISTRICT WITHIN THE CITY OF JEFFERSON, TEXAS.
g. Consider, discuss and/or approve holidays for the 2024 City of Jefferson Holiday Schedule.
h. Consider, discuss and/or approve authorizing SPI to put together working documents and updated estimates for the following items that were discussed in the 11/14 Jedco mtg: Sewer line improvements on Polk Street from Bonham Street to Henderson Street, and rerouting Hwy 59 lift station forced main from Delta Street to Owens Street terminating at Broadway manhole. This would be a partner funded project between the City of Jefferson (thru ARPA funds) and Jedco funding.
10. DISCUSSION ITEMS
a. Strategic Plan Core Team Update – Ald. Moore, Ald. Thomas, and Sec. Boyd
b. Update: Marion County Health and Resource Coalition – Will Thomas
c. Council room furniture set up and take down (set schedule? Rotation?)
d. Special Council Meeting – Ald. Moore
e. Council Initiatives update:
- New Firehouse structure – Bubba
- Stop & street signs plus city street painting updates – Will
- Employee Handbook redo – Robin
- Street campaigns – Baker
- Drainage items – No Council sponsor
- Cemetery needs – Ray
- Building inspector & ordinances – No Council sponsor
- Legal items and on-going case load – Baker
- City Limits & Floodplain surveys – No Council sponsor
- Quiet Zone Committee liaison – Baker
- Mass Communication & town siren – Hollis
- General Grant needs & mgmt. – No Council sponsors
- City parks – Hollis
- Event town hall – Ray
- New City Hall structure – Baker
11. EXECUTIVE SESSION
The Jefferson City Council reserves the right to adjourn into Executive Session at any time during the Course of the meeting to discuss any of the matters listed above or below, as authorized by the Texas Government Code.
a. Section 551.071 – Consultation with an Attorney
b. Section 551.072 – Deliberations concerning Real Property
c. Section 551.073 – Deliberations concerning gifts/donations
d. Section 551.074 – Deliberations concerning Personnel Matters: (appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee)
e. Section 551.076 – Deliberation concerning Municipal Security
f. Section 551.087 – Economic Development
12. POST-EXECUTIVE SESSION ACTION ITEMS
13. ADJOURNMENT
Certificate of Posting
I, Melissa Boyd, City Secretary for the City of Jefferson, Texas do hereby certify that this Notice of Meeting was posted at City Hall, 102 N. Polk Street, a place readily accessible to the general public at all times, on this the 17th day of November 2023, at 5:00 pm. and remained to posted for at least 72 continuous hours preceding the scheduled time of said meeting.
Melissa Boyd, City Secretary
ATTENDANCE BY OTHER ELECTED OR APPOINTED OFFICIALS: It is anticipated that members of the City Council, or other city board, commissions and/or committees (JEDCO, Tourism, Citizen Action and Diversity, Core Team, Planning and Zoning, Quiet Zone, etc.) may attend the meeting in numbers that may constitute a quorum of the other city boards, commissions and/or committees. Notice is hereby given that the meeting, to the extent required by law, is also noticed as a meeting of the other boards, commissions and/or committees of the City, whose members may be in attendance. The members of the boards, commissions and/or committees may participate in discussions on the same items listed on the agenda, which occur at the meeting, but no action will be taken by such in attendance unless such item and action is specifically provided for an on an agenda for that board, commission or committee subject to the Texas Open Meetings Act.